Privacy Policy

Data Controller and Data Protection Officer

The NIHR Partnership for Workforce Sustainability in Underserved Areas (Workforce Voices) is a managed by the University of Newcastle upon Tyne (the University), the University is the Data Controller for personal data described in this notice.

The contact for data held under this privacy notice is workforcevoices@newcastle.ac.uk.

The contact details of the University’s Data Protection Officer can be found here: http://www.ncl.ac.uk/data.protection.

Purpose of Processing

Workforce Voices will collect your personal data with your consent via contact forms hosted via workforcevoices.org in order to:

1. provide you with our services which could include but is not limited to:
   1. News/announcements
   2. Partnership Workshops
2. verify your identity for security purposes

Data Captured

By consenting to completing the contact form, we will collect and process the following data:

1. name
2. Organisation
3. email address
4. reason for contacting Workforce Voices

Once you have contacted Workforce Voices via the form or email, any further relevant data provided to Workforce Voices via alternative channels, will also be collected and processed, unless you specify otherwise. The following additional information may be captured via alternative channels:

1. email correspondence with Workforce Voices
2. employment data (company you work for, job role)
3. event attendance and engagement
4. web analytics interaction

Data Location

Workforce Voices uses *** to provide the consent form that will enable the forementioned personal data collection on the Workforce Voices website. You will find the **** Privacy Policy here:

Data Sharing

The Workforce Voices/University will not share personal data with third parties unless the third party is acting as an agent for the University on the instruction of the University (e.g. third party mailing house to send printed materials, external venues such as hotels to assist in event administration).

Data Retention

If there has been no correspondence exchanged within a 3 year period, we will contact you on a 3 year rolling basis to notify you that we hold your personal data on our database and will ask you to respond to tell us if you would like us to remove your data record. You can request that your personal data is removed from our database at any point by contacting workforcevoices@newcastle.ac.uk

Your Rights

You have the right of access to your data; to update, amend and rectify your data; change your communication preferences, including opting out of receiving any marketing material. You have both the right of erasure and the right to object to the University processing any personal data as part of the consent form capture.

To withdraw your consent or make any changes to the data processed by Workforce Voices, please contact workforcevoices@newcastle.ac.uk.

Further information

If you would like to discuss this further, please contact us on rec-man@ncl.ac.uk. If you would like more information about how we manage personal data more generally, including your rights under law, and the contact details of the University’s Data Protection Officer, visit our Data Protection website.

Lodging a complaint with the Information Commissioners Office (ICO)

If you are unhappy with our use or storage of your data, you have the right to complain to the Information Commissioner’s Office (ICO) about this. Please see the ICO website for more details of how to complain.